Can a Confirmation Statement be Modified?
If you’ve ever tackled a confirmation statement for Companies House, you’re familiar with the potential for errors, especially when reporting changes. Even if the filed information is initially accurate, it can quickly become outdated. Luckily, adjusting a confirmation statement is typically a straightforward process. This article will outline the steps to amend a confirmation statement in case of errors or outdated information. But before delving into that, let’s revisit the purpose of a confirmation statement.
Understanding a Confirmation Statement
All companies are obligated to submit an annual confirmation statement to Companies House, irrespective of any changes in company details. Even dormant companies must file this statement, confirming the accuracy of the information held by Companies House at the time of filing. An annual confirmation statement filing fee is payable to Companies House, covering a 12-month period. During this time, multiple confirmation statements can be submitted without additional charges.
Correcting Mistakes on a Confirmation Statement
Submitting a confirmation statement with inaccurate information requires a second filing. This involves submitting a new confirmation statement with the correct details, accompanied by Companies House form RP04 – Second filing of a document previously delivered.
There are two ways to make a second filing:
- Online through the Companies House WebFiling system, currently limited to errors related to share capital or shareholders.
- Completing paper forms and mailing them to Companies House or submitting scanned/uploaded PDF copies via the Upload a Document to Companies House service.
Changes since the last confirmation statement require reporting to Companies House. You can update various details by filing a new confirmation statement, such as changes to business activities, statement of capital, trading status of shares, exemptions from keeping a register of people with significant control (PSC), and shareholder information. However, some changes, including registered office address, Single Alternative Inspection Location (SAIL address), PSC details, and company directors and secretaries, require the completion and delivery of the appropriate Companies House form.
Timely amendment of an inaccurate confirmation statement is crucial under Part 24 of the Companies Act 2006. Company directors have a legal duty to avoid filing false information, facing fines, prosecution, and disqualification if responsibilities are neglected. Incorrect information on the public register can lead to complications with third parties like banks, investors, clients, and suppliers and even the closure of the company.
For assistance in preparing and filing confirmation statements, Outsourced ACC Limited provides a Confirmation Statement Service priced at £55.00+VAT per year. This service ensures the accuracy and currency of company details on the public register at Companies House. Additionally, the service is included in our customised all-inclusive packages.